Privacy Notice

Information we collect

The registration form collects your name, email address, phone number, category and optional WhatsApp number. Depending on your category, it also collects membership details, date of birth or residency and institutional details, and supporting documents. The system records your consent, registration reference and payment status. The contact form collects your name, email, enquiry topic and message.

How we use the information

The conference team uses these details to manage registration, verify eligibility and payment, send acknowledgements, and reply to enquiries. Payment records also support reconciliation and refund requests.

Who can access the information

Authorised conference staff can access information needed for their assigned duties. Supporting documents are kept in private storage for authorised review. When online payment is used, Razorpay handles checkout. The conference system records payment references, amounts and verification status.

Storage and retention

Registration and enquiry records are stored in the conference database. Records are kept as needed to administer the event, reconcile payments and respond to outstanding enquiries or disputes. Contact the secretariat for retention information about a specific record.

Contact

For a privacy enquiry or a request to access or correct your registration information, email upaoicon2027@gmail.com. Include your registration reference where available. Do not send card details or payment passwords by email.